• Become familiar with and participate in the full general administrative functions that support the Office Management Team.
• Train with the Office Management Team and help deliver an effective onboarding experience to new employees.
• Ensure a high-quality service when welcoming visitors, answering phone calls and organizing meetings.
• Support a positive workplace experience in our Brussels office and assist with employee events.
• Learn how to have a proactive approach to office management, inventory management and supply orders.
• Assist with employee travel and hotel booking.
• Complete various administrative tasks (word-processing, reporting, filing and scanning of documents, PowerPoint presentation, etc.) as needed.
• Serve as the timely liaison between employees and our external IT provider.

• Bachelor’s degree or vocational training in Management Assistant, Office Management, Hospitality, Tourism or a similar degree/work experience 
• Professional knowledge of English and French; other European languages are an asset
• Familiarity with MS Office
• Good communication skills
• Dynamic and pro-active attitude
• Flexible mindset
• Detail-oriented, accurate and very organized approach to daily tasks 
• Customer service and hospitality mindset.

This is a full-time position for a 6-month trainee contract with late May 2025 as the ideal start date. The applicants should not be enrolled in a university.