• Assist in Research and Preparation of Briefing Materials: Support by conducting research, coordinating, drafting, and editing briefing materials for the Secretary General’s meetings. Ensure that these materials are kept up-to-date and accessible.
• Administrative and Organizational Support: Help analyze administrative and organizational issues related to the Executive Office, exercise discretion and judgment in their management, and keep the Senior Executive Office informed as appropriate.
• Support on Policies and Procedures: Provide assistance to IFRC staff and external partners on Executive Office policies, procedures, and guidelines to align with the Strategy 2030 and the Agenda for Renewal.
• Coordination of Inputs and Information: In coordination with relevant offices, develop and maintain an up-to-date repository of concise and helpful country and donor profiles for leadership and management team members.
• Drafting and Editing Correspondence: Assist in ensuring the relevance, accuracy, and quality of the Secretary General’s strategic outgoing correspondence, including liaising with managers and colleagues, analyzing issues, and drafting and editing documents.
• Information Sharing System: Support the update of various databases and the maintenance of a system for timely and efficient sharing of information between delegations, Regional Offices, the Global Leadership Team, and the Secretary General.
• Meeting and Event Support: Provide the needed logistics for successful meetings and events, coordinating necessary support such as preparing notes, reports, and records of meetings and ensuring effective dissemination and follow-up action.
• Day-to-day Management: Assist in the day-to-day management of the Executive Office and carry out daily management functions in the absence of the Senior Executive Officer.

Education

• Current university student or recent graduate in public administration, social sciences, international relations, law, humanities, or other relevant field of study. 

Experience

• Knowledge of current developments and global trends
• Knowledge of the work of international organizations
• Interest in management and leadership support
• Interest in humanitarian diplomacy and international relations.

Knowledge, Skills and Languages

• Proficient computer skills and use of online platforms
• Fluent in English with strong writing skills
• Good command of another IFRC official language (French, Spanish, Arabic) is preferred.