Re-design and re-organization of the HR filing system: 

• Classify personnel files/documents on the basis of a predetermined filing system i.e. alphabetical, numerical, and subject-wise, and draw a File Page Index to be placed in each folder to facilitate the location of specific documents.
• Re-organize existing hard-copy (paper) as well as soft-copy (One Drive) personnel records in accordance with the pre-designed filing system and index.
• Identify incomplete personnel files (hard copies and soft copies)and collaborate with the Administrative and HR team members in retrieving the missing documents.
• Re-arrange the HR office shelves and cabinets for hard-copy personnel files, ensuring efficient space management, proper labeling, and easy locating of files when needed.
• Draft and propose to the Head of Division a filing routine to be followed whenever a new document is created, received, or sent.
• Ensure all files created, received or sent by the APD during the period of internship are filed according to the pre-determined filing system and following the established routine.

Additional administrative support to the HR team.

• Applicants must meet one of the following requirements:
  • be enrolled in an undergraduate programme (bachelor's level or equivalent), in a graduate school programme (second university degree or equivalent) or
  • or in a PhD programme,
  • or have graduated within the past two years.
• Educational background in business administration, Information Science or Records Management, Library & Documentation, or Office Management and Secretarial Studies, is not required, but shall be considered an added asset.
• An excellent command of at least one of the Court's official and working languages (English and French) is required. Knowledge of the other language shall be considered an added asset.