Financial support of Grants Management

The Finance and Grants Assistant will report to the Head of Finance and Administration. The Finance and Grants Assistant will work in close cooperation with the EPD Programmes & Grants Officers and well as the EPD Finance team.

• Support Finance and Grants staff by carrying out a thorough review of grantees’s financial reports to assess accuracy of presentation and compliance with the project’s guidelines and with EPD’s financial guidelines;
• Verifying project expenditure and supporting documents and liaising with partners on clarifications of documentation – drawing to the attention of the EPD Finance and Programmes relevant officers any issues arising from those reports;
• Liaising with grantees to obtain clarifications and missing documentation;
• Maintaining appropriate supporting documents to justify all costs in a centralised electronic filing system;
• Assisting the grantees and partner organisations in setting up their budgets and other project documents;
• Liaising with grantees and partner organisations to monitor their costs against their budgets;
• Occasionally supporting Programme staff in their monitoring of project expenditure and assist with reporting to donors.

Crosscutting

• Participating as a member of EPD’s core team in the wider development of the organisation, sharing common tasks as required from time to time;
• Providing other kinds of administrative assistance as requested.

• Bachelor’s degree in finance and administration, political science or international relations, social sciences, or a relevant field of study, is required;
• Excellent knowledge of MS Excel;
• Good written and spoken command of English and French is required;
• Inclined to work and interested in the non-profit sector;
• An interest in the field of democracy support is recommended;
• Team spirit and willingness to work in an international environment.

Candidates must be authorised to work in Belgium