The Office Administration Intern supports the local office with various internal administrative tasks and internal projects as assigned on a case-by-case basis. 

Key Responsibilities

• Support reception/office management tasks:
• Mail handling, courier shipments 
• Maintain visitors’ log 
• Other: supplies & groceries, reception of visitors, preparing/tidying up meeting room, maintenance & repairs of office equipment, etc.
• Petty cash management (issue reimbursements, monthly count, scanning receipts, etc.)
• ISO support (clean desk check, managing back-up tapes, provide copies of local logs, etc)
• IT support on the ground (badge assistance, remote access support, etc.)
• Support various projects as assigned on a case by case basis.

• Being available for an internship for at least 6 months (minimum duration of 6 months, preferably 12 months), with a preferred workload of 100% (minimum 80%)
• Working knowledge of MS Office 365 – Outlook, Excel, Word, PowerPoint
• Records time accurately in the Timesheet software on a weekly basis
• Communicates (verbally and in writing) information in clear, concise and professional manner in English (French and/or German language skills is an advantage)
• Acts with integrity and respect
• Trustworthy team member who considers those around them
• Positive and open minded
• Appreciates and applies social responsibility, sustainability, and ethical considerations
• Adaptable and flexible.