Within the Finance Section and under the overall supervision of the Heads of the Disbursements Unit and/or Accounts and Treasury Unit, the intern will perform the following duties:
- Scan invoices and credit notes received physically;
- Check “Disbursements” and “Invoice Management” Outlook mailboxes. Identify invoices and credit notes received electronically;
- Upload all electronic invoices and credit notes in e-Invoice Management System (e-IMS);
- Identify in ERP system (SAP) the Cost Center of the Section an invoice or credit note belongs to, to place it accurately in RM folder;
- Support in reassigning RM record of individual invoices and credit notes to respective Section’s RM folders for their action and/or information;
- Assist in processing payment vouchers of fees of Individual contractors and Consultants, and of Defence and Victims legal teams;
- Assist in processing payment vouchers for reimbursement to (Non)staff members;
- Replace visiting professional (VP) during his/her absences;
- Assist on ad-hoc tasks for the two Units including:
- Research and updating of contact details for embassies and permanent missions.
- Updating electronic correspondence records for State Party communications.
- Assisting with reconciliations and other financial verification tasks.