Support finance operations: Process supplier invoices in the accounting system, assign basic accounting information, allocate costs across departments, and follow up with vendors when additional information or documentation is needed.
Support office operations and reception: Provide support for reception and office hospitality. Welcome visitors, prepare meeting rooms and catering for meetings and lunches, keep kitchen and office supplies stocked, and coordinate with building management or suppliers when urgent issues arise.
Help deliver engaging office events: Assist with the planning and execution of internal and external events by tracking RSVPs, preparing venues, supporting registrations, and ensuring everything runs smoothly before, during, and after each event.
Support team-building and office events: Help plan and coordinate team-building activities and special office events, such as the End-of-Year Office Lunch, and contribute to enjoyable experiences that bring the team together.
Assist with travel and expense administration: Support a small group of team members with occasional business travel by coordinating travel arrangements, ensuring compliance with company travel policies, and processing expense claims.
Requisiti principali
You have an excellent level of English and French
You are a recent graduate (or in the final stages) in a relevant field or have a first experience in a similar position
You have a basic knowledge of accounting or finance
You have excellent planning and organisational skills with a problem-solving attitude
You are detail-oriented and able to show assertiveness, flexibility and autonomy
You are able to observe deadlines and prioritise tasks
You have a good knowledge of the Office suite (especially Excel)
You love working closely with other people and are a great team player.
