• Scan invoices and credit notes received physically;
• Check “Disbursements” and “Invoice Management” Outlook mailboxes. Identify invoices and credit notes received electronically;
• Upload all electronic invoices and credit notes in e-Invoice Management System (e-IMS);
• Identify in ERP system (SAP) the Cost Center of the Section an invoice or credit note belongs to, to place it accurately in RM folder;
• Support in reassigning RM record of individual invoices and credit notes to respective Section’s RM folders for their action and/or information;
• Assist in processing payment vouchers of fees of Individual contractors and Consultants, and of Defence and Victims legal teams;
• Assist in processing payment vouchers for reimbursement to (Non)staff members;
• Replace visiting professional (VP) during his/her absences;
• Assist on ad-hoc tasks for the two Units including:
  • Research and updating of contact details for embassies and permanent missions.
  • Updating electronic correspondence records for State Party communications.
  • Assisting with reconciliations and other financial verification tasks.

Under the overall authority of the Director of the Bureau of Human Resources Management, and the direct supervision of the relevant Chief of Section, Head of Unit, or HR specialist, the intern will contribute to the work of the Bureau of Human Resources Management (HRM). 

Areas of activity within HRM are:

• Management Support & Coordination Unit
• Staffing & Recruitment Section
• Human Resources Staff Services Section
• Staff Pension & Insurance Unit
• Classification, Compensation & Post Management Unit
• HR Strategic Support
• HR Policy Coordination Unit
• Performance Leadership Unit
• Centre for Learning & Partnerships Development.

The Intern will have the opportunity to learn and support the overall work of Bureau’s mission. Activities will vary depending on the requirements of the assignment. Specific Terms of Reference and learning objectives will form part of the agreement.

The work entrusted to interns falls under one or more of the following categories as per the requirements/needs of each team.

• Contribute to the production/preparation of documents, working papers, and conceptual framework/concept notes on area of work or development challenges.
• Collect, organize and analyze data.
• Assist in the development of technical support in the development of new interventions or projects.
• Undertake research and reviews to produce parts of documents, presentations etc..
• Contribute to the preparation of communication materials
• Participate in meetings and seminars.
• Provide administrative and logistical support in the planning and organization of briefings, information sessions, workshops and other similar activities.

Assist the Legacy and Archives team with preserving the Court’s archives and institutional memory by:

• Appraising, accessioning and describing archival print and digital records.
• Digitizing records as necessary.
• Processing and packaging physical items according to best practice.
• Responding to reference requests from staff or outside researchers.
• Monitoring the environmental conditions in the archive.
• Completing individual projects as agreed.

External Legal Teams represent defendants or victims before the Court. They are composed of one or more persons admitted to the List of Counsel and any persons assisting them (legal assistants, case managers, etc.). They perform their duties independently.

Under the supervision of counsel, selected candidates may perform one or more of the following tasks:

• Research and preparation of background reports.
• Drafting memoranda, reports, letters, briefing notes and other correspondence.
• Other tasks as may be required by counsel.

Under the overall guidance and authority of the Director of the Division of Internal Oversight Services, and the supervision of the Heads of Audit/Investigation/Evaluation Offices, the Intern will perform functions that support the development of strategies for safeguarding and protecting the Organization's interests in pursuit of its goals and objectives.

The Intern will work in close collaboration with the Audit/Investigation/Evaluation team. S/He will embrace a client-oriented approach with a high level of integrity and model UNESCO values and ideals. The intern will ensure that s/he adheres to the endeavours of the Division to promote accountability and professionalism and to foster a culture of learning and improvement.
Activities will vary depending on the requirements of the assignment. Specific Terms of Reference and learning objectives will form part of the Agreement.
In particular the incumbent may perform the following duties as per the specific requirements/needs of each team.